Carfile Systems Ltd has been an authorised distributor of digital products and primarily concentrated on providing services to enhance small businesses from start-up to on-going businesses. The biggest part of any business is successful marketing and that is where we provide focus, as marketing is the fuel that drives the business engine.
We believe in helpful customer service and efficient purchase and delivery processes; we aim to ensure that in choosing Carfile Systems Ltd you will receive the best possible all round purchase experience along with technical support. On the rare occasions that something may go wrong we feel our support and experience will be sufficient to resolve even the biggest of issues with minimal inconvenience to our customers.
About Us
This website is owned by Carfile Systems Ltd, a registered company in England & Wales with registration number 2316102 and VAT number of GB755856288. We use the terms “we”, “our” and “us” throughout our Terms and Conditions and our Customer Services pages to refer to Carfile Systems Ltd.
Tel: +44(0)1727 753450
Email: Support@carfilesystems.com
Carfile Systems Ltd will deal with your enquiries most effectively by email. This allows Carfile Systems Ltd to document all correspondence and should be your first point of contact.
The Carfile Systems Ltd customer services team operates 5 days a week from 09:00-17:00 (Mon-Thur) and 09:00-15:00 (Fri) GMT
The following information is an agreement applicable to all customers of Carfile Systems Ltd whether they obtain services and products sold upon carfilesystems.com or processed by phone. Terms and Conditions will be applicable to all whom visit carfilesystems.com and/or make a valid purchase upon the website or by phone. Your information will be stored and used in an appropriate manner in accordance with the Data Protection Act 1998.
PRIVACY POLICY
Our privacy policy supplements these Terms and Conditions and by using our website, you will be deemed to have read and accepted our privacy policy.
- CARFILE SYSTEMS LTD CONTRACT OF SALE
The Contract of Sale is formed between Carfile Systems Ltd and You (The Customer) upon completing and submitting the electronic order through our website or any orders placed on the phone, you will be agreeing to the following Terms and Conditions and are making an offer to purchase goods from Carfile Systems Ltd. Our acceptance to your offer will only be considered complete at the time we send you an invoice. On some occasions it may be the case that completion is when the goods you ordered are despatched, whichever scenario happens last.
If for any reason your order is rejected before we accept your offer and payment has been taken, a full refund will be made immediately. Any goods upon the same order which have not been despatched to you do not form part of the binding contract between you and Carfile Systems Ltd.
1.1 Unauthorised Sales
Carfile Systems Ltd will endeavour to process all orders efficiently and effectively, should we believe an order has been placed without the cardholder/account holder’s permission then the order will be temporarily held pending clarification of this information – see point 3.1 for further information. In the event an order is confirmed fraudulent the payment provider will be contacted and the contract of sale voided.
- PLACING AN ORDER WITH CARFILE SYSTEMS LTD – PURCHASE FULFILMENT
All sales will be commenced directly through the carfilesystems.com website, this site is the only valid location where authorised sales by Carfile Systems Ltd will be commenced and the goods and services provided by Carfile Systems Ltd will be shown only upon this website.
2.0.1 carfilesystems.com will advertise products on the aforementioned web page; products will contain a description of the goods being sold as per the manufacturers standard specifications; Carfile Systems Ltd will not be accountable for error in relation to product information. Product images are for illustrative purposes only and may differ from the actual product you receive.
2.0.2 All products will have a clear and concise indication of stock, Carfile Systems Ltd reserve the right to alter this stock information at any point during the order process; Customers would be contacted should this have an effect upon their order.
2.0.3 By placing an order with Carfile Systems Ltd you are indicating that you have read and agreed to the websites terms and conditions and have the capacity and authorisation to make said order.
2.0.4 All customers of Carfile Systems Ltd will be required to create an online account in order to proceed with a purchase of goods from our website.
2.0.5 All orders placed will be subject to the current rate of UK VAT unless the following is applicable –
- Your order is being delivered outside of the EU Zone or where UK VAT is not applicable by law.
- You have supplied us with a valid and verified VAT number during the order process and are having the item delivered within the EU Zone but outside of the UK.
- You have a valid reason to be exempt from VAT and in this situation relevant documentation will be required and the purchase will have to adhere to Government legislation i.e. VAT Relief for Disabled people, Overseas British forces (BFPO Addresses)
Orders placed by phone with payments made by credit card – the card will not be charged until the goods are shipped. Should the order be partly shipped, the value for the goods shipped will be charged.
Orders placed online – all payments will be charged in full and immediately, regardless of whether the order is fully or partly fulfilled upon the initial delivery.
2.1 Order Security
If you would like to have your item delivered to an address which is not registered to the credit/debit card, our Customer Services Team will contact you. In some cases we will require further security information and identification to be provided by the customer who will need to email the required information to our Customer Services Team.
Carfile Systems Ltd will at times request further information* to validate a purchase, this information will be assessed by our Customer Services Team and then destroyed.
Carfile Systems Ltd is governed by its own discretion and we reserve the right to decline an order at any point during the order process.
*Further information will be defined by each individual order and may vary – Carfile Systems Ltd will require at times a form of ID to validate customer address and payment details, at times Carfile Systems Ltd will require the customer to contact their payment issuer for further information.
2.2 Payment Methods
Carfile Systems Ltd currently accepts a range of payment methods, each payment method will be subject to the same Order Security checks as detailed in 2.1 and we will withhold the right to take full payment for the goods ordered at any point during the order process.
The available payment methods are as follows:
- Debit Card/ Credit Card (Visa, Visa Debit, Visa Electron, Maestro, MasterCard)
- PayPal – Full payment will be required before an order is dispatched – all customers are required to cover the charges made by both the sending and the receiving bank.
2.3 Stock Availability / Back Orders
Any products ordered which are not in stock will need to be re-ordered and the respective postage paid by the customer.
DELIVERY
Carfile Systems Ltd will always strive to meet your delivery requirements, we use respected courier services and can deliver to most locations without any problems.
The courier services we use are as follows –
- Royal Mail – We may use Royal Mail services in certain circumstances.
*A valid UK mobile phone number will need to be supplied for this facility
** Despatch Times
Orders which are paid in full are only despatched Monday to Thursday. Please expect a 1 to 5 day delivery, Please note – no orders are despatched on Fridays
Orders placed after 13:00 on Thursday and orders placed on Friday will be sent out the following Monday (excluding Bank Holidays).
3.1 Delivery address
Items are sent to the stated delivery address provided by the customer on the online order or over the phone by the customer.
Should the delivery address differ from the invoice address, the Customer is to provide both addresses when placing the order, both online and on the phone. The parcel will be shipped to the delivery address specifically indicated by the Customer when completing the online order.
3.2 Failed Delivery Attempts
In the event of a failed delivery, depending on the circumstances and the carrier’s policy, the Customer may receive a note of passage i.e., “calling card” in their mailbox.
If indeed the courier has left a calling card, the Customer will need to contact the courier in order to arrange a new delivery date. If the Customer does not contact the courier service the item will be held at the courier’s depot awaiting further instruction.
In the event that the Customer does not receive/find a calling card, it is the Customer’s responsibility to track their orders online upon the courier’s website with the provided tracking information in order to view package status information and inform either the courier or Carfile Systems Ltd Support of any issues as soon as possible.
Should the package not be re-attempted, collected or delivered to and/or by the customer the package will be returned to Carfile Systems Ltd where a redelivery fee will be applicable.
3.3 Late Delivery
At times a parcel may not be delivered within the expected time allotment or estimated delivery time frame given by the courier and/or Carfile Systems Ltd and if the delay extends beyond a reasonably expected time, we would expect the Customer to contact Carfile Systems Ltd in order to open an inquiry to establish the whereabouts of the parcel, i.e. the parcel may be lost/stolen/missing.
Carfile Systems Ltd do not guarantee delivery date and/or times and cannot be held liable for any delays that may occur in the delivery of parcels or any consequential loss as a result thereof.
All delivery dates and/or times communicated are for indicative purposes only and do not constitute a committed delivery date and/or time or any form of contractual guarantee.
3.4 Loss of the parcel
Should such a situation arise, Carfile Systems Ltd is compelled to respect the time-frames set by the couriers in regard to declaring the loss of the package, processing a claim with the courier and then replacing the item for the customer or refunding the shipment. Hence, the Customer is also bound to the same time-frames.
In order for Carfile Systems Ltd to officially declare a parcel lost, the Customer has two days to declare the loss of a parcel starting from the date he or she received the shipment confirmation e-mail. Beyond this time period, no claim will be accepted.
Should the parcel be declared as lost within the above mentioned time, Carfile Systems Ltd will attend to filing a claim with the courier and may eventually ask the Customer for additional documents/information to complete the composition of the file’s content. The Customer will then need to send the information as soon as possible.
The final response related to claims is given by the courier within a one to three-week period. The nature of the response can be one of two types: either the parcel is found and then sent onto the Customer by standard procedure, or the parcel is declared as lost by the courier and Carfile Systems Ltd informs the Customer. In this case, and in accordance with the customer’s wishes, Carfile Systems Ltd can make a second shipment of the order or proceed by fully refunding the Customer for the total amount paid.
3.5 Receipt of parcel
When the items are delivered to the Customer, you will be asked to sign for the goods as acknowledgment of receipt. If a parcel comes partly or totally damaged, the Customer’s reservations must be written on the delivery note in the presence of the courier.
Should no reservation be mentioned, the parcel is considered as delivered in good condition and no subsequent claims or complaints will be accepted by Carfile Systems Ltd.
Any unclaimed parcel that is returned to Carfile Systems Ltd can be sent back to the Customer provided that they repay the delivery fees.
Should there be any issues with the package relating to contents, missing or otherwise we would need to be notified within 24 hours of the time of delivery to ensure legitimacy of this claim, otherwise Carfile Systems Ltd would be unable to take any further action. You will be required to submit the original Delivery Note in the event of any claims.
- CARFILE SYSTEMS LTD REFUND AND EXCHANGE POLICY
We hope that you will be happy with any purchase you make from Carfile Systems Ltd. However we understand that at times items may not be as expected and should you wish to return an item, you may do so within the timescales and conditions outlined below.
4.1 Carfile Systems Ltd Distance Selling Regulations
All online purchases are subject to distance selling regulations; this allows Customers to purchase an item from our website and then return the item should it not be required and/or not expected for full refund within 7 days of receipt. To enable this we require the item to be returned with a proof of purchase and in accordance with the Carfile Systems Ltd returns policy.
If you are returning a product, you must supply proof of purchase.
If we are unable to verify your proof of purchase, we regret that we will be unable to issue a refund or exchange. This does not affect your statutory rights.
If you choose to return an item, please do take care of it whilst it is in your possession. Please return your unused product with the original packaging; unmarked, unused and in a saleable condition.
See below for exclusions:
Distance Selling Regulations specifically excludes the following:
Any personalised/tailor-made products or products ordered especially for you (i.e. from the manufacturer)
In the event that the services are provided with your agreement prior to the end of this 7 working day cancellation period, you lose your cancellation rights from the moment that the services are provided to you.
If you return a used item, we reserve the right to refuse a refund. This Policy does not affect your statutory rights.
4.2 HOW TO RETURN OR EXCHANGE AN ITEM
Should you wish to return an item, please follow the method detailed below.
4.2.1 Contact Our Customer Services Team
The simplest way to arrange a return is to email our Customer Services Team at Support@carfilesystems.com
4.2.2 Warranty Repair/Replace
This warranty does not apply to any defect in the goods arising from the below –
- Fair Wear & Tear
- Wilful Damage
- Accidental Damage
- Negligence by the Customer or any third party.
- Usage otherwise than as recommended by the Manufacturer
- Failure to follow the Manufacturer’s instructions
- Any alteration or repair carried out without the Manufacturers approval
- Non adherence to the Carfile Systems Ltd standard returns policy
This warranty or guarantee is in addition to your consumer rights.
4.2.3 Carfile Systems Ltd 30 Day Returns Policy
Carfile Systems Ltd operate a 30 days return policy from date of receipt, this allows customers who have a faulty item to have the item returned to us for replacement or refund. This policy does not affect nor incorporate the 7 days Distance Selling Regulations Policy.
Carfile Systems Ltd require customers to ensure their return is authorised by our Customer Service Team, this will require the Customer sending an email to our Customer Services Team to identify the reason for return and the required action. Any extension of the 7 days Distance Selling Regulations Policy and within our 30 Day Returns Policy will be at the discretion of the Customer Service Team. After the return has been agreed, a returns reference will be provided and you will be advised on how to return the item to us. All shipping and returns information will be supplied by our Customer Services Team. Any returns that are sent to Carfile Systems Ltd without the knowledge or authorisation of the Customer Services Team may be rejected.
All items returned within this 30 Day Returns Policy will be required to adhere to our standard returns policy. The item will have to be confirmed faulty to be eligible for a replacement or refund, the item will not be covered under this policy should any of the points mentioned in 4.2.2 be applicable to this return.
Should Carfile Systems Ltd be unable to confirm a fault, the item will be forwarded to the Manufacturer for assessment and subject to the outcome of this a replacement or repaired item will be returned to the customer.
In the event a refund is required for this faulty item, it would be subject to the same checks as mentioned in point 4.2.2 and Carfile Systems Ltd will require the packaging to be in a new/suitable condition.
All returned goods will be dealt with by Carfile Systems Ltd’s Customer Services Team at their discretion and will be dealt with accordingly; Carfile Systems Ltd will require the product/s returned to be in a new condition should a refund be required.
In cases where due care has not been taken with the item and a refund is required a charge may be applied based upon Carfile Systems Ltd Customer Services Team assessment.
It will be your responsibility to cover the cost of returning goods and also ensuring the returned goods are adequately packaged. No delivery charges will be refunded.
4.2.4 Faulty Item under Warranty – Return To Carfile Systems Ltd
On occasions the items we sell may go faulty during the course of usage; should this fault occur after 30 days of receipt then Carfile Systems Ltd would be able to take your item back for repair and have this forwarded to the manufacturer on your behalf whilst keeping the integrity of the standard manufacturer’s warranty.
The Customer will have to send back the item preferably in its original packaging, even if it has been opened and/or used. Carfile Systems Ltd will require only the faulty item to be returned to us unless otherwise stated by our Customer Services Team.
Please note that Carfile Systems Ltd will only cover the costs of returning the repaired/replacement item back to the Customer, costs for goods to be returned to Carfile Systems Ltd will not be covered. Charges may apply to have a non-faulty item returned to the Customer.
If your return to the manufacturer does not conform to warranty standards and conditions this would be deemed outside of the manufacturer’s warranty.
Carfile Systems Ltd would then be unable to provide the remaining warranty on the product and a chargeable repair and assessment fee may be applicable by the manufacturer and/or Carfile Systems Ltd for this and future repair work.
Carfile Systems Ltd will not take responsibility for any unreturned items that were not requested by our Customer Services Team. Only returned items with a preauthorised returns reference will be accepted.
In all communications the Customer must state their invoice/returns reference, their name, contact numbers and complete address in order for their request to be processed efficiently.
4.2.5 Chargeable Repairs
In cases where your return is outside of the manufacturer’s warranty terms, a charge may be applicable for the repair and/or the return of the product, these charges are variable and dependant on the manufacturer; the cost will be provided to the customer by email and will be required to be paid in order to have the faulty item repaired. Should the customer not wish to pay the repair fee there will be both an assessment fee, again determined by the manufacturer, as well as a returns cost. The returns cost will encompass both the cost for the manufacturer to return the item to Carfile Systems Ltd as well as the value of Carfile Systems Ltd shipping the item back to the customer.
Upon the provision of a quote for a faulty repair by the manufacturer, the customer will be bound by a 7 day rejection period, should the repair and cost not be agreed within 7 days of the repair quote Carfile Systems Ltd will ensure the item is returned to the customer with the aforementioned charges being applicable.
Any tampering or repairs carried out on the item without the knowledge or authorisation of Carfile Systems Ltd and the manufacturer will immediately void the warranty you hold upon the product.
In cases where items are returned and no fault is found, there will be a charge for the assessment and the return of the non-faulty item, this charge will be at the discretion of our Customer Services Team.
4.3 REFUNDS ON RETURNS
When you return a product, we will process your refund as quickly as possible and do our utmost to ensure this is within seven working days of when we receive and verify the item. When you return a product that you purchased using a credit/debit card, the same card you used will be credited with the refund.
Should you wish to return an item, please CONTACT OUR CUSTOMER SERVICES TEAM
The simplest way to arrange a return is to email our Customer Services team at Support@carfilesystems.com
4.4 RETURNING GOODS TO CARFILE SYSTEMS LTD (DISCLAIMER)
When customers are sending goods to Carfile Systems Ltd, liability of the package will remain with the customer up until the point of inspection, this is after delivery, we suggest all goods sent to Carfile Systems Ltd are sent using a tracked and insured form of postage; Any loss physical/financial will not be covered by Carfile Systems Ltd.
Items damaged in transit on route to Carfile Systems Ltd will be the customer’s responsibility and all claim requirements will be upon the Sender/Customer
- CREATION OF AN ONLINE ACCOUNT
All new visitors to the carfile.co.uk or carfile.co.uk website will need to create an account before product purchases can commence. All online accounts will be enabled by Carfile Systems Ltd only once the account holders training qualifications have been verified. Professional Products are only available for purchase by therapists who have completed product training through an authorised Training Centre.
You are responsible for maintaining the confidentiality of your password and account and any activities that occur under your account. We shall not be liable to any person for any loss or damage which may arise as a result of any failure by you to protect your password or account.
We reserve the right to refuse access to the website, terminate accounts, remove or edit content, or cancel orders at our discretion. If we cancel an order, you will not be charged.
- WEBSITE
Website Errors: We endeavour to present the most recent, most accurate, and most reliable information on our website at all times. However, there may be occasions when some of the information featured may contain incomplete data, typographical errors, or inaccuracies. Any errors are wholly unintentional and we apologise if erroneous information is reflected in merchandise price or item availability. We try to ensure that all pricing on the website is accurate, but occasionally an error may occur and goods may be incorrectly priced. If we discover that a pricing error has been made, we reserve the right to suspend your order and contact you to ask whether you wish continue with the order at the correct price. We will not be obliged to supply goods at the incorrect price. We present our content ‘as is’ and make no claims to its accuracy, either expressed or implied. We reserve the right to amend errors or to update product information at any time without prior notice.
Website Access: Given the unpredictability of technology and the online environment, we do not warrant that the function or operation of our website will be uninterrupted or error-free, that defects will be corrected or that this site or the server that makes it available will be free of viruses or other harmful elements. Also, your access to the website may be occasionally suspended or restricted to allow for repairs, maintenance, or the introduction of new facilities or services. We will attempt to limit the frequency and duration of any such suspension or restriction. As a visitor to, and user of this website, you must assume full responsibility for any costs associated with the servicing of equipment employed in connection with your use of our site. In effect, you agree that your access is undertaken at your own risk and it is your responsibility to ensure that you have the right equipment and software to safely access our website. We shall not be liable for damages or losses of any kind that you may incur from your use of or inability to access this site.
Product Display: We have made every effort to display the products featured as accurately as possible. However, the colours we use, as well as the display and colour capabilities of the equipment used to view our site, may greatly affect the colours you actually see on the screen. We cannot be held responsible for any limitations of the equipment you use to view our site and cannot guarantee equipment’s display of any colour, texture, or detail of merchandise will be accurate/the same as the actual product.
7 TRAINING COURSES
Training courses will be scheduled as required
8 JURISDICTIONS AND LIABILITY
While we will use reasonable endeavours to verify the accuracy of any information we place on the Website or provide to You, We make no warranties, whether express or implied in relation to its accuracy. This does not affect your statutory rights in relation to faulty or damaged products or your contract cancellation rights.
Images: Product images are for illustrative purposes only and may differ from the actual product.
We will not be liable, in contract, tort (including without limitation, negligence), pre-contract or other representations (except for fraudulent or negligent misrepresentations) or otherwise out of or in connection with these terms and conditions for: any economic loss (including without limitation loss of revenues, profits, contracts, business or anticipated savings); any loss of goodwill or reputation and any special or indirect losses suffered or incurred arising out of or in connection with the provisions of any matter under these terms and conditions.
We reserve the right to repossess any goods that have not been paid for in full and invoice You for any legal, delivery and restocking costs incurred. All trademarks published are the property of their respective companies. Carfile Systems Ltd has the right to cancel orders where we deem the order to be fraudulent and also where delivery of products may not be fulfilled. In such cases a full refund will be issued.
These conditions are governed by and construed in accordance with the laws of England and Wales. You agree, as we do, to submit to the exclusive jurisdiction of the English courts in the event of any dispute arising from these terms and conditions. All contracts are concluded in English.
Matters beyond our reasonable control: If we are unable to provide and product or service because of something beyond our reasonable control such as technical failure, lightning, flood, or exceptionally severe weather, fire or explosion, civil disorder, war, or military operations, natural or local emergency, anything done by government or other competent authority or industrial disputes of any kind (whether or not involving our employees), or any product supply issues beyond our control. We will not be liable for this. This does not affect your statutory rights.
Should any of the terms and conditions be deemed to be illegal, invalid or unenforceable in a court of law then the relevant section shall be removed from the terms of sale and the integrity of the remaining terms will be upheld.
9 ALTERATIONS TO carfilesystems.com
Carfile Systems Ltd reserve the right to make any amendment’s or changes to the Terms and Conditions of sale, the items represented on our website, policies or any aspect of our service without prior notice. Customers will be subject to the terms of sale at the point of placing an order only and changes will only be applicable to Customers who purchase after any amendments have been made. Content shown on the Carfile Systems Ltd website may not be copied or mirrored without the consent of Carfile Systems Ltd.
Should you have any comments in relation to issues on our website, with our terms and conditions, our service or just a general query then please do not hesitate to contact us.
Email: Support@carfilesystems.com
Tel: +44(0)1727 753450